Phases
In simple terms, FF&E procurement is about sourcing, purchasing, and delivering the items you need. But there's more to it. Our procurement service is designed to maximize the success of your project by handling the intricate details involved in sourcing, shipping, delivering, and installing the fixtures, furniture, and accessories that bring your space to life. We take care of the logistics, so you don’t have to.
01
PLANNING PHASE
We’ll start by identifying your project’s unique FF&E needs – the bedrock for your budget, procurement timeline, and installation. No two projects are the same. We’ll base everything on your distinct needs for FF&E procurement and installation, as well as your overall design vision.
• Project & Team Introductions
• Project Scope Requirements
• Review Project Schedule
• Set-up Project Calls
MUZE | AUSTIN, TX
PARALLEL COMPANY
REV STUDENT HOUSING LEASING | COLLEGE STATION, TX PARALLEL COMPANY
02
ESTABLISHMENT PHASE
This is where we do a deep dive into the scope, plans and specifications to develop a project plan.
• Specification & Plan Review
• Budget Development
• Funding Schedules & Methods
• Complete Purchasing Services Agreement
03
PURCHASING PHASE
Your vision starts coming to life as we procure everything included in the final list. You don’t need to lift a finger. We’ll issue all RFPs (Requests for Proposals) to vendors, meticulously review each proposal, negotiate cost and delivery terms on your behalf, and select the vendors capable of aligning with your vision. Finally, we’ll create the purchase orders to get the needle moving.
• Purchase Order Issuance
• Sales and Use Sales Tax Tracking
• Freight Cost Tracking
• Pre-production Submittals for Design Approval
• Regular Project Accounting & Reporting
OTTO STUDENT HOUSING | COLLEGE STATION, TX
PARALLEL COMPANY
designed by Alison Royal Interiors.
THE BLOCK YARD | AUSTIN, TX TRAMMELL CROW RESIDENTIAL
04
DELIVERY & WAREHOUSING PHASE
Loona works with the chosen warehouse to track and inspect deliveries and coordinate with the client on the project schedule for installation. We will provide reports on warehouse inventory.
• Local Warehousing Coordination
• Shipping Damage Reporting & Remediation
• Product Receiving Reports
05
INSTALLATION PHASE
Now for the fun part. Your vision finally takes center stage as all the pieces come together in your space. Armed with a detailed installation plan, we will ensure a fluid flow gets everything in its place as planned, as well as track and address punch items.
• Coordination of Product Installation
• Installation Reporting
• Punch List Issues & Reorders
THE MERLE ON HOWARD | AUSTIN, TX
Trammell Crow Residential
700 River | Austin, TX
Trammell Crow Residential
06
CLOSE-OUT PHASE
The Loona team will stay until you are ready to close out the project. At that time, we will reconcile the accounting and issue a warranty package.
• Accounting Close Out
• Cost Savings Analysis
• Warranty Package
• Lessons Learned Review
• Remit Final Tax Payment